Rancho Bernardo Inn Men’s Golf Club
Minutes of the Meeting of the RBIMGC Board of Directors
March 14, 2019, in the Veranda
In attendance were Tom Connolly, Gregg Gattuso, Ron Lacy, Joe Walkington, Tom Smith, Tom Dubuque. Mike Durrant, Jerry Canning, Norm Blades, Tom Christopher, and Doug Chenet.
The meeting was called to order at 7:59 by President Tom Connolly.
Ron Lacy noted that the minutes of the February 19, 2019 meeting had been circulated and posted to the website and asked for a motion to approve the minutes. MSUA.
Jerry Canning distributed the Treasure’s report for the month. We have an operating cash balance of $11,820 as of March 14th and an available cash balance of $10,926. Jerry noted that this number is approximately $2,800 less than the cash balance on this date in 2018. This is caused by the change to the SCGA dues collection system. Also contributing to the difference is the lower number of players in this year’s tournaments due to inclement weather. Because this is mainly a timing issue with dues collection, Jerry expects this issue to resolve itself as we go through the year. The Treasure’s report was unanimously approved.
Tom Smith presented the Membership report. During the month we added 3 new members, but one former member did not renew his membership. We are now at 186 members. This is made up of 178 full-time, 2 Associate and 6 complimentary members. The new members are Pat Bowen sponsored by Stephen Christie; Larry Tate, no sponsor; and Jeff Bondesson, sponsored by Roy Burchill. We have one new member applications in process. We have had 7 members renew their memberships since the last meeting.
Director of Golf:
Peter Winninger attended the meeting. He congratulated the Men’s Club Team Play Members who won their round-robin competition this year for the 4thtime in 7 years. Peter also confirmed that our tournament on April 29thneeds to be played off-site since the course has been bought out for an outside tournament. Peter is expecting the course conditions to improve in the next few weeks as warm weather returns. He mentioned that course revenue has been down due to the exceptionally rainy winter.
Gregg Gattuso distributed the most current version of TD assignments for the coming year. Gregg encouraged TD’s to review the tournament formats scheduled to be sure we are not duplicating formats. Gregg reported that our average attendance is 70.4 members per tournament. This is down from prior years due to the wet winter resulting in many tournaments being cart-path-only events. The attendance should increase as the weather improves.
Gregg led a discussion on possible alternate sites for the April 29thtournament. Courses discussed were CCRB, The Vineyards, Twin Oaks and St. Marks. After discussion it was decided to try to schedule CCRB as our first choice and Twin Oaks as the second choice. Tom Connolly is working with the RBI Golf Staff and CCRB to secure the date.
For the Member/Member tournament on April 1st, the RBI golf staff has agreed to accommodate at least 100 members for the event and will put no one in front of our group. This essentially means we should have exclusive use of the course for our event.
Gregg reported that the next round of tournament run by new BOD members will continue to be supported by the mentors who supported them during their initial tournaments. Gregg again emphasized the use of the TD Checklist for all tournaments.
Ron Lacy reported on his survey of RBIMGC members score posting for non-Men’s Club events. Ron distributed a spreadsheet detailing scores not posted on 11 dates that members played. It showed that 19 RBIMGC members failed to post scores for at least one of those tournaments. This has resulted in 14% of the total rounds played not being recorded for handicap purposes. As requested at the February BOD meeting, Ron discussed this issue with Chuck Hurley and Ernie Garcia and they were receptive to communicating the need to post scores to their groups. The BOD recognized that RBIMGC members should post their scores in all events and that we have an obligation to insure those scores are posted. Ron was asked to review this with Chuck and Ernie. Ron will suggest that they have someone in their groups ensure that scores are posted as the RoadRunners do. In the alternative, Ron or Norm Blades will also be available to monitor score postings if that was the preference of the two groups. Ron will report on these meeting next month.
Tom Christopher reported on a possible problem in using the website to register for tournaments. As a solution to the problem, Tom is going to redesign the system to require entry of GHIN numbers instead of phone numbers when a member registers for a tournament. Among other benefits, this will automate the transfer the list of members signed up for a tournament into the GG software and help eliminate errors. The BOD recognizes that this change may initially be confusing for the membership and discussed several ways to minimize this confusion and make the registration process more useful.
Joe Walkington reported that no major rules issues have occurred since the last meeting. Tom Connolly congratulated the Men’s Team Play group on their victory in the first round of the tournament.
Special Projects/SCGA Chairman:
Tom Dubuque reported that the Spring Mixer with the Women’s Golf Club is scheduled for April 17th. Tom advised that the cost to play in the event was going up to $70. Currently, only 15 RBIMGC have registered to play and he needs at least 30 to ensure the success of the event. Many more members of the Ladies Club have registered than RBIMGC members. Tom intends to email members who have played in the event previously and encourage them to participate. Tom’s goal is to secure commitments for at least $900 in donations for prizes for this year’s event. The RBIMGC will support the tournament with a $100 contribution.
Tom Connolly reported that some members had suggested that when we play a scramble that all players should play from the White tees. These members felt that during last Monday’s Scramble Tournament, players from the Gold Tees had an unfair advantage relative to driving distance. A review of Monday’s results showed that two money winning teams had members who played from the Gold Tees. After considerable discussion, the consensus of the BOD was to make no change in the tees for future Scramble events. We will revisit this issue after the next Scramble to see if changes are required.
There was a short discussion about preparations for the Member/Guest tournament scheduled for June 3rd. Gregg is scheduled to meet with Matt Loflen next Wednesday to begin to develop budget numbers for the tournament. Last year’s tournament was successful but had a couple of issues. There was a significant slowdown in play around the 14th, 15thand 16thholes. It was suggested that we may want these holes to be part of the Alternate Shot format instead of being a Scramble. The playing delay in this part of the course also caused confusion at lunch. The first group of players who were not affected by the slowdown mentioned above was served as soon as they arrived. There was a 45-minute gap in arrivals after this due to the problems around 14, 15 and 16. Gregg will discuss this with Matt.
Tom Connolly again asked that all committee assignments be completed so that all chairman have back-ups in place.
Tom reported that the next BOD meeting will be on April 18that 8:00 AM and that will be the date of our annual golf day with the Past Presidents of the Club.
The meeting was adjourned at 9:24